If you are someone who loves to do so many things, time management must be very important to you. Personally, I see to it that I am able to manage my time well because I like to involve myself with activities other than work. SO …how do you manage your time at work and be productive. We always hear the saying, “Work smarter and not harder.” I definitely agree with this! You see a lot of people who comes to work in the morning, sit and just do what’s seen on their desk, IMMEDIATELY. The best thing to do really is PLAN your day. Plan your day ahead and with certainty I can say you will accomplish more. Maybe you are now wondering why you have officemates who can enjoy most of their coffee and lunch break without the look of being hurried.
Let me share with you some tips on how you can be productive at work and manage your time at the same time.
- Approach work with a structure. Having a structure allows you to establish a routine that works best for you. Maybe at the end of day you clear your table properly. Make things orderly so when you go to work the following day, you can immediately check emails, do important calls, set up meeting with employees or clients then check emails before leaving work so that when there are priorities the next day, you will know which to attend to first. There is no hard fast rule in structuring your day at work, but the point is get a structure and everything will flow as fluid. When you break the structure, you may end up glued to your computer just doing emails and that’s it!
- While the work trends now call for multi-tasking, a lot have misconceptions on multi-tasking. It does not literally mean doing 2 to 3 tasks at the same time. We go back to planning and structure, when we have that ahead of time, you can effectively multi-task because, there may be lag between what you are doing and having it approved. That lag time in between can be used for another task instead of doing nothing and just wait. That’s being productive and efficient. By 3 pm, you are just waiting for the clock to strike 5 o’clock!
- Urgent doesn’t necessarily mean life and death. Being able to exercise sound judgment is an excellent trait. You have been in the job for so long, learn to trust the people you work with. We go back to structure, when you have an established structure, you are able to prioritize things and in so doing you are actually already addressing matters with higher priority.
- Put your mobile phone in silent mode or turn it off. It’s good to be connected all the time but if there is a person who has an urgent matter to discuss with you, they will do so through land line. Remember that mobile phones are not prevalent decades ago yet there are businessmen who still built empires. Calls that are not important can disrupt work and workflow.
- Enjoy your break. When you plan your day and have structure, you’ll find out that you have a gauge on what you’ve done for the day. Include breaks in your structure.
Do not feel guilty about standing up from your work space every couple of hours to get a glass of water, taking a snack and a couple of laps around the block. Keeping your body sustained and invigorated will keep you working clever for a long period of time during the day.
You might want to learn more from Brian Tracy in this video: